Procurement Intelligence
Nile Breweries Ltd · Supplier verification, fraud prevention, PO integrity
🚨 3 Purchase Orders are pending approval from the CFO. One PO (NBL-PO-0847) is flagged — supplier TIN not verified and bank account matches a blacklisted entity. Do not approve until reviewed.
Verified Suppliers
189
TIN + cert confirmed
Blacklisted
14
Fraud / ghost entities
Pending Verification
44
Awaiting URA check
Fraud Prevented
UGX 142M
This year
Pending PO Approvals
| PO # | Supplier | Value | Raised By | Flag | Action |
|---|---|---|---|---|---|
| NBL-PO-0847 | Kampala Fuel Supplies Ltd | UGX 48M | J. Mwesigwa | 🚨 Flagged | |
| NBL-PO-0846 | East Africa Packaging | UGX 12.4M | P. Nakato | ✓ Clean | |
| NBL-PO-0845 | Nile Industrial Gases | UGX 8.8M | R. Ochieng | ✓ Clean |
Recent Verifications
Procurement Integrity Score
Supplier Verification76%
PO Approval Rate92%
3-Way Match88%
Blacklist Checks100%
Audit Coverage71%
Supplier Registry
All 247 suppliers — verified, pending, and blacklisted
Verify Supplier
Check any supplier against URA TIN database, UNBS certifications, and the national blacklist before raising a PO
🔍 Supplier Verification Check
ℹ Enter a supplier name or TIN to check against URA, UNBS, and the Uganda Procurement Blacklist. Results in under 5 seconds.
What We Check Against
URA TIN Database
Is the company registered with Uganda Revenue Authority? Is the TIN active and matching the company name?
ProcureGuard Blacklist
Cross-referenced against all fraud cases reported by all companies on the platform. Shared intelligence network.
UNBS Certification
For goods suppliers — is the supplier UNBS certified? Especially critical for food, pharma, and construction materials.
Bank Account Flags
Does the supplier bank account match another supplier's account? Or a blacklisted entity? Common fraud pattern.
Director Background
Are any company directors linked to previously blacklisted entities or ongoing fraud investigations?
Payment History
Has this supplier been paid by other ProcureGuard clients? Any reported non-delivery or inflated invoices?
Supplier Blacklist
14 entities blacklisted across Uganda. Shared between all ProcureGuard clients. Any PO to a blacklisted entity is automatically blocked.
🚫 Blacklist is shared — when Nile Breweries reports a ghost supplier, KPI Pharmaceuticals, Steel & Tube, and all other clients automatically see the flag. This network effect makes fraud harder across all Uganda.
| Company | TIN | Reason | Reported By | Date | Amount Lost | Status |
|---|---|---|---|---|---|---|
| Kampala Fuel Supplies Ltd | 1009876543 | Ghost supplier — fuel never delivered, UGX 48M paid | Nile Breweries | Mar 2025 | UGX 48M | Blacklisted |
| Uganda Tech Solutions | 1007654321 | Duplicate TIN — same bank account as another supplier | KPI Pharma | Jan 2025 | UGX 12M | Blacklisted |
| East Nile Contractors | 1005432187 | Invoice inflated 3x — confirmed by site inspection | Steel & Tube | Nov 2024 | UGX 28M | Blacklisted |
| Masaka General Supplies | 1004321098 | Non-existent company — TIN unregistered at URA | Uganda Breweries | Oct 2024 | UGX 8.4M | Blacklisted |
| Ntinda Office Products | 1008765432 | Suspected shell — director linked to 2 blacklisted entities | System Flag | Apr 2025 | — | Investigating |
Purchase Orders
All POs with digital approval chain and 3-way match status
| PO # | Supplier | Category | Value | Raised By | Approvals | Match | Status |
|---|
Pending Approvals
3-step digital approval chain. Every approval is logged permanently with timestamp and user ID.
ℹ All POs require: (1) Department Head → (2) Finance Manager → (3) CFO for values over UGX 10M. No override without permanent log entry.
3-Step Approval Flow
1
Department Head
Confirms business need and budget availability. Verifies supplier is in registry.
2
Finance Manager
Checks budget codes, payment terms, and runs supplier blacklist check automatically.
3
CFO / MD (values > UGX 10M)
Final sign-off. System logs approval with device fingerprint, timestamp, and IP address.
Procurement Audit Trail
Every PO, approval, payment, and supplier change — immutable, permanent log
| Timestamp | Action | User | Detail | IP |
|---|---|---|---|---|
| 2025-05-19 11:42 | PO Flagged | System Auto | NBL-PO-0847 — supplier TIN not in URA, bank account matches blacklisted entity | System |
| 2025-05-19 10:14 | PO Raised | J. Mwesigwa | NBL-PO-0847 — Kampala Fuel Supplies — UGX 48M | 197.157.x.x |
| 2025-05-18 16:30 | PO Approved — CFO | CFO — S. Tumwebaze | NBL-PO-0846 East Africa Packaging UGX 12.4M approved | 102.219.x.x |
| 2025-05-17 09:22 | Supplier Added | Procurement — P. Nakato | TIN 1000445678 — Nile Industrial Gases — verified | 197.157.x.x |
| 2025-05-16 14:05 | Supplier Blacklisted | System + CFO | TIN 1009876543 — Kampala Fuel Supplies — reported by NBL | System |
| 2025-05-15 08:01 | 3-Way Match Completed | System Auto | NBL-PO-0841 — PO/Invoice/Delivery all matched — payment released | System |
Procurement Reports
Fraud prevention metrics and spend analytics
Fraud Prevented (Year)
UGX 142M
Blocked POs to flagged suppliers
Ghost Suppliers Caught
7
This year across all checks
Avg PO Approval Time
4.2hrs
Down from 3 days pre-system
Spend by Category — May 2025
Raw MaterialsUGX 284M
PackagingUGX 84M
Utilities / FuelUGX 62M
Services / ContractorsUGX 48M